Operations Assistant

Responsibilities • Support the Operations Manager with day-to-day production and operational activities, ensuring consistent follow-up on ongoing tasks and priorities. • Follow up on production orders, timelines, pending tasks, and documentation to ensure smooth workflow execution. • Coordinate with suppliers and relevant departments regarding raw materials, fabrics, production requirements, and documentation. • Support inventory management by tracking raw materials, fabrics, and other production-related items, physically checking stock against Excel records, and coordinating with the team to address discrepancies. • Maintain accurate production and inventory records using spreadsheets, internal trackers, and relevant management systems, including Zedonk. • Prepare, organize, and maintain production-related documentation and ensure timely follow-up on required documents and approvals. • Prepare shipping documentation, including Air Waybills (AWBs), Commercial Invoices, and Packing Lists. • Coordinate with couriers and freight forwarders regarding shipments, pickups, deliveries, and tracking, following up on delays or documentation issues. • Arrange and coordinate business travel requirements, including flights, hotel bookings, ground transportation, visa applications, work permits, and related documentation. • Maintain records of travel arrangements, approvals, and requests, ensuring timely follow-up until completion. • Liaise with different departments and external partners to coordinate operational requests, communicate updates, and follow up on action items and deadlines. • Assist with operational projects, administrative tasks, reporting, and process improvement initiatives as required. • Perform additional duties related to production coordination, logistics, and general operations support as needed. Qualifications • Bachelor's degree in Business Administration or a related field. • 2–5 years of experience in operations support, office administration, production coordination, or a similar role. • Proficiency in Microsoft Office, particularly Excel, Word, Outlook, and PowerPoint. • Experience with inventory management systems or operational tracking tools is an advantage. • Strong organizational, documentation, coordination, and follow-up skills. • Excellent written and verbal communication skills in both Arabic and English. • Ability to manage multiple priorities independently with minimal supervision. • Proactive, detail-oriented, and solution-oriented approach. • Strong interpersonal skills and the ability to coordinate effectively with internal teams, suppliers, and external service providers. \r\nالمهارات المطلوبة • Coordination • Supply Chain • Quality Assurance \r\nتفاصيل الوظيفة • الموقع: عمان - الأردن • القطاع: الأعمال إدارية وخدمة العملاء • نوع الوظيفة: دوام كامل • الدرجة العلمية: بكالوريوس • الخبرات: 1 - 3 • الجنسية: غير محدد