Executive Assistant and Office Manager

Responsibilities • Provide high-level administrative support to the executive team, managing calendars, scheduling meetings, and coordinating travel arrangements. • Attend all executive meetings, take comprehensive minutes, and distribute them to relevant parties. • Prepare reports, presentations, and other documents as required by the executive team. • Handle confidential information with discretion and professionalism. • Oversee day-to-day office operations, ensuring a well-organized, efficient, and productive working environment. • Manage office supplies, equipment, and maintenance, coordinating with vendors as necessary. • Serve as the main point of contact for office-related inquiries and ensure all administrative duties are handled smoothly. • Coordinate with various departments to ensure seamless communication and workflow within the office. • Coordinate travel arrangements for executives and key personnel, including flights, accommodation, transportation, and itineraries. • Assist with travel documentation, including visas and other travel-related needs. • Act as the liaison between executives and internal/external stakeholders, ensuring effective communication. • Manage emails, calls, and correspondence on behalf of the executives. • Organize company events, conferences, and meetings, handling logistics and ensuring successful execution. Qualifications • Bachelor’s degree in Business Administration, Management, or a related field. • Proven experience as an Executive Assistant, Office Manager, or similar role. • Fluent in English; a third language is a plus. • Excellent communication, interpersonal, and organizational skills. • Ability to take accurate minutes of meetings and follow up on action items. • Well-presented and professional, with strong attention to detail. • Ability to travel frequently as required. • Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software tools. • Ability to handle multiple tasks, prioritize, and work under pressure. • Experience managing office operations and working in a fast-paced environment. \r\nالمهارات المطلوبة • إدارة الوقت \r\nتفاصيل الوظيفة • الموقع: عمان - الأردن • القطاع: FMCG • نوع الوظيفة: دوام كامل • الخبرات: 5 • الجنسية: غير محدد