Personal Assistant to Chief Executive Officer

Personal Assistant to the CEO Location: Kuwait Reporting to: CEO Company: FutureTEC Employment Type: Full-time Role Overview We are seeking a highly organized, proactive, and trusted Personal Assistant to the CEO to provide high-level administrative, operational, and coordination support. This role requires exceptional professionalism, discretion, and the ability to operate confidently in a fast-paced, executive environment across multiple countries. The ideal candidate will act as a strategic right hand to the CEO, ensuring efficiency, structure, and seamless coordination across internal teams, external partners, and executive stakeholders. Key Responsibilities Executive & Administrative Support • Manage the CEO’s calendar, meetings, travel, and priorities with precision. • Prepare agendas, briefing documents, presentations, and follow-ups for meetings. • Handle confidential correspondence, documents, and sensitive information with the highest discretion. • Act as a gatekeeper for the CEO’s time, ensuring focus on strategic priorities. Business Coordination & Follow-Up • Coordinate with department heads to track action items, deadlines, and deliverables. • Follow up on executive decisions and ensure timely execution across teams. • Support preparation of reports, dashboards, and executive summaries. • Assist in organizing board meetings, leadership meetings, and strategic workshops. Communication & Liaison • Serve as a primary point of contact between the CEO and internal/external stakeholders. • Draft professional emails, letters, and communications on behalf of the CEO. • Coordinate with partners, vendors, consultants, and investors as required. • Maintain professional communication across different cultures and regions. Travel & Logistics • Plan and manage complex regional and international travel itineraries. • Handle visas, accommodations, transportation, and meeting schedules. • Ensure all travel arrangements are efficient and aligned with business objectives. Process & Organization • Help organize and structure incoming requests, documents, and approvals. • Maintain orderly digital and physical filing systems. • Support process improvements to enhance executive office efficiency. • Assist in ad-hoc projects and special assignments as needed. Required Qualifications & Skills • Bachelor’s degree in Business Administration or a related field (preferred). • 5+ years of experience as a Personal Assistant / Executive Assistant to senior leadership. • Strong organizational, time-management, and multitasking skills. • Exceptional written and verbal communication skills in English (Arabic is a stron • High level of professionalism, maturity, and discretion. • Ability to work independently and anticipate executive needs. • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with Teams, SharePoint, or similar tools is an advantage. • Comfortable working across multiple countries and time zones. Personal Attributes • Trustworthy and highly confidential • Proactive, detail-oriented, and solution-driven • Calm under pressure and adaptable to change • Strong interpersonal and coordination skills • Business-minded with executive presence Why Join Us • Work directly with the CEO on strategic and regional initiatives. • Exposure to executive decision-making, leadership, and high-impact projects. • Dynamic and professional working environment within a growing regional organization. • Opportunity for long-term growth and increased responsibility.