Office & Administration Manager

Responsibilities • Oversee the daily administrative operations of the office to ensure smooth and efficient workflow. • Manage office facilities, maintenance activities, and general services to maintain an organized work environment. • Track and maintain inventories of office assets, equipment, and facilities. • Prepare and manage asset entry and exit records and ensure proper documentation. • Support housing and accommodation arrangements when required and coordinate related logistics. • Serve as a focal point for office security matters and support administrative follow-up in coordination with management. • Contribute to the preparation of operational budgets related to office management, facilities, and security. • Monitor and track operational expenses and ensure proper financial documentation. • Assist in the execution and monitoring of budgets related to office operations and maintenance. • Organize and coordinate travel arrangements for staff missions, including flights, accommodation, and transportation. • Prepare administrative documentation for official missions such as briefing files, mission orders, and related reports. • Coordinate logistics for internal and external meetings, workshops, and seminars. • Liaise with service providers and vendors to ensure timely delivery of services and logistical support. • Provide administrative and logistical support for events and communication-related activities. • Monitor the execution of event and communication budgets in coordination with relevant teams. • Support administrative coordination across departments when required. • Provide backup support for administrative or accounting tasks when needed. Qualifications • Bachelor’s degree in Business Administration, Accounting, Office Management, or a related field. • Minimum 7 years of professional experience in office administration, operations management, or a similar role. • Professional training or certification in office management, administration, or accounting is an advantage. • Fluency in Arabic and English is required. • Strong experience in administrative coordination and office operations management. • Experience in logistics coordination, travel management, and event organization. • Practical experience in budget monitoring and basic accounting processes. • Proficiency in Microsoft Office applications (Word, Excel, PowerPoint). • Strong organizational, documentation, and reporting skills. • Excellent communication and coordination skills when working with internal teams and external service providers. • Ability to manage multiple priorities and work independently when required. • Strong teamwork, interpersonal, and problem-solving skills. \r\nRequired Skills • Office Administration • Logistics Management • Monitoring & Evaluation • Communication Skills • Coordination • Finance & Accounting • Collaboration Skills \r\nJob Details • Location: Amman - Jordan • Industry: Administration & Customer Services • Job Type: Full-Time • Degree: Bachelor • Experience: 7 • Nationality: Unspecified